Cash Application Procedure

Go to: Accounts Receivable > Payments > Cash Application

Step 1 – Open a Batch
If Batches are created/assigned automatically, you can skip Step 1

1. At the top of the window, select “Batch”.

2. Select or Open a batch

a. Click the "Select" option to select an existing Batch.

b. Click the "Open" option to open a new Batch.

Enter the Batch ID.
DMSi recommends using the format of YYYYMMDD
(Y=Year, M=Month, D=Day).

Click OK.

3. Notice that the current batch shows in the Cash Application window.

Step 2. Select Customer

1. Enter the Customer ID or use the Customer Locator
A ship to identification of “0” represents the "Sold to" (or all ship tos)

Step 3. Enter Payment Information

1. Select the Payment Method and Payment Date

2. Enter the Payment ID

Step 4. Select Open Items

1. You can select Invoices (IN), Credit Memos (CM), Cash on Account (CA), Credit Invoices (CI), and Finance Charges (FC).

a. Note that there are two tabs that collect your selected records. You must alternate between these tabs when reviewing your selected items. One tab for Invoices and one tab for Credits.

b. As you select open items, the totals will accumulate in the bottom right area of the window.

Step 5. Apply Payment

1. Once all open items have been selected. Click the “Apply” button.